Export your data from RescueGroups.org

Five minutes in RescueGroups.org: export your intake-and-outcome report (one row per animal who has left your care), then upload or email the file.

Steps in RescueGroups.org

1. Go to Reports > Create a Custom Report.
2. Select Animals as the data for the report and click Next Step.
3. Tick the fields to include: species, the date the animal was received, the adopted or outcome date, and status. Age, sex, breed, color and altered status help too. Click Next Step.
4. Optionally add a filter on Animal: Status (for example Adopted), then click Run Report.
5. On the report page, click Export Data and save it as CSV or XLS.

What the file needs: intake date, outcome date and species. Intake type, outcome type, age, sex, breed, color and size make the benchmarks better. Extra columns are fine; we ignore them.

Optional: adoption returns

If an animal can come back after adoption, three optional columns help your return-rate figures: the return date, the return reason, and on the returned animal's new intake row, the earlier adoption date or the earlier animal or adoption ID. None is required. Often you don't need any of them: if the export includes the animal ID and the animal keeps the same ID when it comes back, our uploader links each adoption to that animal's next intake in your browser and sends only the dates, never the ID. We didn't find these fields named in RescueGroups.org's public help pages, so if you're not sure where RescueGroups.org keeps return dates or reasons, ask your vendor support for the outcomes or intake report export. We never ask for anything about adopters.

Then send it to us

• Upload it on the Contribute data page (sign in first). CSV and Excel both work, and we match your column names for you.
• Or email it as an attachment to [email protected] from your member email address. We run the same data check and reply to let you know it was accepted or what to fix.

What we keep: dates, species, age group, size, intake and outcome types, condition, and a few optional fields. Names, ID numbers, addresses and anything about people are removed and never stored. See the Data Contribution Terms.

Not the person who runs reports?

Sources

• RescueGroups.org guide: Custom Reports (Reports > Create a Custom Report, filters, Export Data to CSV, XML or XLS)
• RescueGroups.org guide: data table icons (Export to CSV, XLS, XML)

Menus can change between versions. If a step doesn't match what you see, ask your vendor support for the outcomes or intake report export, or email [email protected] and we'll help.

Other software: PetPoint · Shelterluv · Chameleon · ShelterBuddy · RescueGroups.org